Decisions
Record formal decisions and governance changes within your roles.
Overview
Decisions in Rolebase serve as the official record of agreements, governance changes, and formal resolutions made within a role. They provide an auditable history of how your organization’s structure and policies have evolved over time.
Why Record Decisions?
In self-governed organizations, decisions are not made by a single authority. They emerge from governance meetings, consent rounds, and discussions. Recording them ensures:
- Transparency ensures everyone can see what was decided and when.
- Accountability means decisions are linked to the role that made them.
- Historical reference allows new members to review past decisions to understand context.
- Governance integrity ensures formal changes to roles, domains, and policies are documented.
Creating a Decision
- Navigate to a role’s decisions section.
- Click New Decision.
- Enter a title that summarizes the decision.
- Add a description with the full context, including what was decided, why, and any relevant details.
Good decision records include the context (why), the resolution (what), and any scope or time limits. This makes them valuable for future reference.
Decision Properties
| Property | Description |
|---|---|
| Title | A concise summary of the decision |
| Description | Full details including context, rationale, and scope (supports rich text) |
| Role | The role in which the decision was made |
| Date | When the decision was recorded |
Private Decisions
Decisions can be marked as private. Private decisions are only visible to members of the role in which they were made. This is appropriate for sensitive governance changes, personnel decisions, or confidential matters.
Decisions and Governance
In Holacracy and related frameworks, governance decisions typically involve changes to:
- Role structure involves creating, modifying, or removing roles and sub-roles.
- Role definitions covers changing a role’s purpose, domain, or accountabilities.
- Policies are rules that govern how authority within a domain is exercised.
Recording these changes as decisions in Rolebase creates a governance log that complements the live organizational structure.
When Protect Governance is enabled in organization settings, structural changes can only be made by role leaders. Decisions serve as the record of approved governance changes.
Decisions in the News Feed
When a decision is created, it appears in the news feed for all organization members (unless the decision is private). This ensures that important resolutions are visible across the organization without requiring everyone to check each role individually.
Next Steps
- Use threads to discuss proposals before recording decisions.
- Run governance meetings to facilitate decision-making.
- Check the news feed to stay informed about recent decisions.