--- title: "Best Collaborative Decision-Making Software in 2026" description: "Nine collaborative decision-making software tools compared on how a team decides, what the decision changes, and prices read on 3 October 2026." url: "https://rolebase.io/en/blog/top-decision-making-software" --- # Nine tools for deciding as a team in 2026: proposals, meetings and quick votes Nine collaborative decision-making software tools compared on how a team decides, what the decision changes, and prices read on 3 October 2026. October 3, 2026 Key takeaways * Rolebase publishes this article and ranks second, behind Loomio. Loomio offers the widest choice of ways to decide. Rolebase applies the org chart changes a proposal carries once it passes. Its free plan covers 5 active members. It has no consensus template, ranked-choice vote or Slack integration. * Collaborative decision-making software comes in three kinds. One runs a proposal through discussion and a vote, one records votes during a meeting, one settles a single question by poll. Pick the kind before you compare products. * Free tiers checked on 3 October 2026: Rolebase covers 5 active members with every feature, GlassFrog 10 users with governance, Decisions keeps a decision log at no cost, Chooseday allows 5 active decisions. Loomio and Nestr offer a trial instead. * Loomio prices by group rather than by seat. Its Starter plan costs $399 a year for up to 30 members, which makes it the cheapest proposal tool here for a team of that size. Collaborative decision-making software lets a group reach a decision together and keeps a record of it: someone makes a proposal, the others discuss it, then they vote by consent, consensus or majority, or answer a poll. Nine tools do that seriously in 2026. They fall into three groups: five run the whole proposal from discussion to outcome, one records votes inside your meetings, and three settle a single question with a quick vote. Loomio comes first because it offers more ways to decide than any other tool here. Rolebase publishes this article and ranks second. It comes after Loomio, which offers more ways to decide, and before Nestr and GlassFrog, which offer fewer ways to vote. Talkspirit comes after them because it publishes no price. Each entry links to the tool's own site so you can check each claim at the source. Prices come from each vendor's pricing page, read on 3 October 2026. Where a vendor publishes no price, the entry says so. Ratings come from Capterra with the review count beside the score. Four of the nine have fewer than 30 reviews there, Rolebase included. Chooseday has no listing at all. So read the count before the score. ## How this ranking works We sorted the tools into groups by how much of the decision runs inside the tool. * In the first group, the whole cycle happens in the tool. A member writes a proposal, the group discusses and votes, objections are handled, and the outcome is recorded. * In the second group, the discussion happens in the meeting while the tool records the vote, logs the decision and drafts the minutes. * In the third group, a poll settles one question by counting answers. Nobody writes a proposal or raises an objection. Inside the first group, we ranked the tools on two questions, asked one after the other: * Can you read the price and try the decision process before talking to a salesperson? Talkspirit publishes no price, so it comes last in the group. * How many ways can the group decide? Loomio offers consent, consensus, advice, scores, ranked choice and dot votes. Rolebase offers consent, unanimity and two kinds of majority on proposals, plus polls with points. Nestr follows Holacracy, sociocracy or rules you set. GlassFrog sticks to Holacracy. Inside the third group, we ranked the tools first on what they keep once the vote closes, then on where the vote can run. Chooseday logs a decision with an owner, while Polly and Simple Poll keep the results of a poll. Polly runs in Slack and Microsoft Teams, Simple Poll only in Slack. The table and each entry also show what the decision changes once it passes, the real entry cost with its minimums, the licence, and the Capterra rating with its sample size. The entries are numbered 1 to 9 across the three groups. Compare ranks within a group, since each group serves a different need. ## The comparison Tool How the group decides What the decision changes Free tier Entry price Open source Capterra Loomio Consent, consensus, advice, votes, scores, ranked choice, dot votes Outcome recorded on the discussion 14-day trial $399/year for a group of 30 AGPL-3.0 4.8 (26) Rolebase Consent, unanimity, simple or absolute majority, polls with points Org chart changes applied, decision saved on the role All features, 5 active members €5/active member/month MIT 5.0 (16) Nestr Governance proposals under Holacracy, sociocracy or custom rules Roles and policies updated 17-day trial $6/user/month annually No 5.0 (2) GlassFrog Holacracy integrative decision-making Roles and policies updated 10 users $7/user/month No 4.3 (60) Talkspirit Proposals with objections, consent, advice, elections Roles and policies updated Not published Quote only No 4.8 (146) Decisions Votes on agenda items in Microsoft Teams meetings Decision log, minutes, tasks in Planner Decision log, no voting €8/user/month annually No 4.5 (81) Chooseday Plurality, yes or no, dot, rating, ranked choice Winner declared, decision logged with an owner 5 active decisions $10/month, or $8/seat with 5 seats minimum No No listing Polly Polls, ranked order, 100-point allocation, surveys Results kept with the poll 25 responses a month $19/month annually, 1 creator No 4.6 (92) Simple Poll Single or multiple choice, ranked choice, scales Results kept in the Slack message 100 responses a month $49/month annually per workspace No 4.7 (9) ## Group one: the group decides on a proposal These five run the decision from start to finish. A member writes a proposal, the group discusses it in the tool, votes or raises objections, and the outcome stays on record with its date. Loomio stops there. The other four also hold a list of roles, so the proposal can change who is responsible for what. ### 1\. Loomio ![Screenshot of Loomio's home page](/.netlify/images?url=_astro%2Floomio.BvKOV0gV.png&w=1920&h=1080&dpl=6ada2d9cd747fc6aa8d245ab) [Loomio](https://www.loomio.com) has been built by a worker-owned cooperative in Aotearoa New Zealand since 2011. Its code is open under AGPL-3.0, so you can host it yourself. Loomio released a new version on 2 October 2026. Loomio has the widest choice of ways to decide. A discussion leads to a proposal that the group answers by consent, consensus or the advice process, each with its own template. Polls cover simple votes, scores, ranked choice, dot votes, time polls and opt-in lists. Blind voting hides the results until the poll closes. Everything runs asynchronously with a deadline, so people in different time zones take part without a meeting. Notifications reach Slack, Microsoft Teams, Discord, Mattermost and Matrix. Your data is hosted in the United States, Europe or Australia, as you choose. Loomio prices per group rather than per seat. Starter costs $399 a year, or $39 a month, for one group of up to 30 members. Pro costs $999 a year for up to 3,000 members with unlimited subgroups. Nonprofits pay $299 or $499 a year. Loomio has no free plan, only a 14-day trial for 10 people and 10 threads. Capterra rates Loomio 4.8 from 26 reviews. Loomio organises people into groups and subgroups. Each decision stays on record with the discussion that led to it. ### 2\. Rolebase ![Screenshot of Rolebase's home page](/.netlify/images?url=_astro%2Frolebase-homepage.KT9NOuEf.png&w=1920&h=1080&dpl=6ada2d9cd747fc6aa8d245ab) [Rolebase](/en/features) is an open source governance platform, published under the MIT licence, where every decision belongs to a role. A member opens a discussion in the role concerned and adds a [proposal](/en/docs/proposals) to it. The group votes by consent, unanimity, simple majority or absolute majority, asynchronously and with an optional deadline. Voters are either the people in the discussion or the members of the role. A proposal can carry changes to the org chart, prepared in a dedicated editor: a new role, a member added, a role moved. Those changes apply to the live org chart only once the proposal passes. The [decision](/en/docs/decisions) is then saved on the role and shown in the news feed. Each change stays undoable in the history. Discussions can also include polls with multiple choice, points to share out, anonymous votes and a closing date. Rolebase publishes two client cases. [Lonestone](/en/client-cases/lonestone), a 35-person product studio, replaced its Notion tables with roles. The [Scop EVEA](/en/client-cases/scop-evea) cooperative keeps 140 people across three sites on one org chart. Capterra rates Rolebase 5.0 from 16 reviews and gave it Best Value and Best Ease of Use in 2023. Rolebase has no consensus or advice template, no ranked-choice vote and no Slack integration, though a GraphQL API covers custom integrations. In return, its proposals carry the org chart change they decide, so the vote and the reorganisation happen in one step. Its free plan covers 5 active members with every feature. People without an account still appear in the org chart. Above that, [the Startup plan](/en/pricing) costs €5 per active member per month, about €150 a month for 30, against $399 a year for Loomio's group of 30. That price also covers the roles, the meetings and the tasks. ### 3\. Nestr ![Screenshot of Nestr's home page](/.netlify/images?url=_astro%2Fnestr.DmPvbO8C.png&w=1920&h=1080&dpl=6ada2d9cd747fc6aa8d245ab) [Nestr](https://nestr.io) was founded in the Netherlands in 2018 and hosts its data in Germany. It supports Holacracy, sociocracy and governance rules you define yourself. Decisions go through governance proposals. A member raises a tension, turns it into a proposal, and the circle processes it in a governance meeting. An accepted proposal updates the roles and policies. A playback shows how the structure looked before each change. Nestr is also the tool here that goes furthest with artificial intelligence: an AI agent can hold a role and take part in the work through MCP. Starter costs $6 per user per month on annual billing, or $7 monthly, and includes the governance proposals and meetings. Pro costs $10 and adds OKRs, peer feedback, SCIM and SAML. The free Personal plan covers up to 5 people for personal organisation and includes no governance, so you test decisions during the 17-day trial. Capterra shows 5.0 from 2 reviews, too few to compare. ### 4\. GlassFrog ![Screenshot of GlassFrog's home page](/.netlify/images?url=_astro%2Fglassfrog.BtHpMLcD.png&w=1920&h=1080&dpl=6ada2d9cd747fc6aa8d245ab) [GlassFrog](https://www.glassfrog.com) comes from HolacracyOne, the company behind the Holacracy constitution, which it applies as written. Decisions follow integrative decision-making. The proposer presents, the circle asks clarifying questions and gives reactions, the proposer amends, and the facilitator tests each objection before the proposal passes. Proposals run in governance meetings or asynchronously. Once adopted, a proposal updates the circle's roles and policies. The company claims more than 1,000 organisations, including Danone, Siemens and Engie. Its free plan has no time limit and covers 10 users with governance and tactical meetings. Premium costs $7 per user per month and adds custom meetings, full data download and integrations with Slack, Asana and Jira. Two add-ons cost $1.50 per user per month each: Goals and Targets for OKRs, and FrogBot, an AI assistant that drafts governance proposals. A new version of the API entered public beta in May 2026. Capterra rates GlassFrog 4.3 from 60 reviews. GlassFrog suits a team practising Holacracy by the book, since it applies Holacracy’s rules for you. A team that follows another method has to learn the Holacracy vocabulary first. ### 5\. Talkspirit (formerly Holaspirit) ![Screenshot of Talkspirit's home page](/.netlify/images?url=_astro%2Ftalkspirit.CkDb8bbk.png&w=1920&h=1080&dpl=6ada2d9cd747fc6aa8d245ab) [Talkspirit](https://www.talkspirit.com) is a French collaboration platform that merged with Holaspirit in 2023. It sells one subscription combining governance, meetings, OKRs, a news feed, chat and documents. It claims more than 900 organisations in 27 countries, hosts its data in France and Switzerland, and holds ISO 27001. The decision tools come from Holaspirit. Proposals run live in circle meetings or asynchronously, members vote or raise objections, and consent, the advice process and elections are all handled in the product. Decisions link to circles, roles, meetings, projects and objectives. Talkspirit is the only tool in this group that also replaces an intranet. The current Holaspirit platform closes on 16 October 2026. Its customers then move to Talkspirit with their structure, their history and their contract terms. Talkspirit publishes no price, so you need a demo to get one. Capterra rates Talkspirit 4.8 from 146 reviews, the largest sample in this group. ## Group two: the meeting votes and logs the decision ### 6\. Decisions ![Screenshot of Decisions' home page](/.netlify/images?url=_astro%2Fmeetingdecisions.FjnLgREE.png&w=1920&h=1080&dpl=6ada2d9cd747fc6aa8d245ab) [Decisions](https://www.meetingdecisions.com) was founded in Oslo in 2016 and runs inside Microsoft 365. It works as an app in Teams, with a side panel during the call and add-ins for Outlook and Word. Agenda items carry proposed decisions, which participants vote on during the meeting, openly or anonymously. Each outcome goes into a searchable decision log, AI drafts the minutes, and tasks sync to Planner with an owner and a due date. The vendor claims more than 5,000 organisations, among them Vestas, the NHS and BDO, and holds SOC 2 Type II and ISO 27001:2022. The free plan records decisions in the log without votes. Voting starts with Basic at €8 per user per month on annual billing, or €10 monthly. Business+ costs €15. Executive costs €29 and adds the formal approvals a board or a management committee needs. Each user can sit on a different plan, with no minimum. Capterra rates Decisions 4.5 from 81 reviews. Decisions suits an organisation that already decides in Teams meetings and wants a record of every vote. It requires Microsoft 365, which rules out a team on Google Workspace or Slack. ## Group three: a quick vote settles one question These three settle a question by counting answers. Nobody writes a proposal or tests an objection, so they suit choices where any option works and the team only needs to pick one. ### 7\. Chooseday ![Screenshot of Chooseday's home page](/.netlify/images?url=_astro%2Fchooseday.Zr75I8Ft.png&w=1920&h=1080&dpl=6ada2d9cd747fc6aa8d245ab) [Chooseday](https://chooseday.co) turns each question into a decision with options, a deadline and an owner. The vote closes on its own at the deadline and declares the winner. Votes can be plurality, yes or no, dot votes or ratings. Ranked choice with instant runoff is reserved for the paid plans. Voting is anonymous by default and needs no login, so you can include people outside the team. Every decision stays in a log. Chooseday connects to Slack, Microsoft Teams, Google Meet, Zoom, WhatsApp, Notion, Linear and Jira. The free plan allows 5 active decisions at a time. Pro costs $10 a month with unlimited decisions and every vote type. Team costs $8 per seat per month with a 5-seat minimum and adds a shared workspace, templates and analytics. The vendor claims more than 2,400 teams. Its site names no company, founder or location. Chooseday has no Capterra listing either, so there are no independent reviews to read yet. ### 8\. Polly ![Screenshot of Polly's home page](/.netlify/images?url=_astro%2Fpolly.pOjYi8yQ.png&w=1920&h=1080&dpl=6ada2d9cd747fc6aa8d245ab) [Polly](https://www.polly.ai), founded in Seattle in 2015 by former Microsoft engineers, runs polls inside Slack and Microsoft Teams. Besides single and multiple choice, it offers ranked-order polls with up to 10 options and polls where each person spreads 100 points across the options, which shows how strongly people prefer one choice. It also handles anonymous answers, surveys and Q&A sessions. Polly prices by response volume. On Slack, the free plan allows 25 responses a month with 45 days of history. Basic costs $19 a month billed annually for one creator and 500 responses, Pro $29 for up to 3 creators and 1,000 responses, and Team $249 a month for 5 users with unlimited responses. Capterra rates Polly 4.6 from 92 reviews. The results stay with the poll. Polly shows what people prefer, then the team writes the decision down wherever it keeps its other decisions. ### 9\. Simple Poll ![Screenshot of Simple Poll's home page](/.netlify/images?url=_astro%2Fsimplepoll.ChXIVxlN.png&w=1920&h=1080&dpl=6ada2d9cd747fc6aa8d245ab) [Simple Poll](https://simplepoll.rocks) is a Slack app made in London and available since 2015. The `/poll` command creates a poll in the channel, with single or multiple choice, ranked choice, scales, anonymous votes, hidden results and a deadline. The vendor claims more than 945,000 teams. The free plan allows 100 responses a month and polls of up to 5 options. Premium costs $49 a month billed annually, $588 a year, for a whole workspace of 1 to 24 members, with unlimited responses, recurring polls, surveys, exports and API access. Larger workspaces get a quote. Capterra rates it 4.7 from 9 reviews. Simple Poll works only in Slack, where the result stays in the poll's message. It is the fastest way to settle a question your team is already discussing there. ## Also considered [Parabol](https://www.parabol.co), under AGPL-3.0, runs retrospectives with anonymous reflections and dot votes on the themes. Its free plan covers 2 teams. A team uses it to decide what to improve next sprint rather than to settle general questions. [Peerdom](https://peerdom.com) maps roles and records consent decisions and elections, but the vote itself happens outside the tool. [Fractale](https://fractale.co), open source under AGPL-3.0, handles tensions on circles and roles and lists consent voting as coming soon. [Fingertip](https://getfingertip.com) runs a draft, request and approve process inside Microsoft Teams, from €490 a month for 15 users. [Cobudget](https://cobudget.com) lets a group share out a budget between projects, and is free up to 10 users per round. ## Other kinds of decision tools Some tools carry "decision" in their name and solve a different problem. [1000minds](https://www.1000minds.com) helps one person or a panel weigh options against criteria with pairwise comparisons, which suits a hiring or purchasing choice. [Cloverpop](https://www.cloverpop.com) sells AI decision assistants to large companies such as Procter & Gamble and General Motors, and publishes no price. [Decidim](https://decidim.org) and [Pol.is](https://pol.is) run public consultations with thousands of citizens. Mentimeter and Slido gather live votes during a presentation. Notion and Confluence offer decision log templates, which document a decision without any proposal or vote. ## How to choose Five questions narrow the list faster than a feature matrix. ### Does the decision need an objection round, or only a count? If people can block a decision because it would cause harm, you need a proposal tool from group one. Consent and consensus both depend on hearing objections, while a poll never collects them. If any option is acceptable and the team only needs to pick one, a quick vote from group three costs less and takes a minute. We explain [how a consent decision works](/en/blog/consent-decision) step by step, and how it differs from consensus. ### Should the decision change who does what? When a decision creates a role, moves a responsibility or adds someone to a team, a tool that holds the roles applies it for you. Rolebase applies the prepared changes once the proposal passes, while Nestr, GlassFrog and Talkspirit update roles and policies through their governance process. Loomio records the outcome and leaves the change to whoever owns the structure. If your team is moving toward [participative decision-making](/en/blog/participative-management) without a governance method, Loomio is easy to pick up, as is Rolebase when every member is allowed to edit the org chart. ### Where do your decisions happen today? A team that decides in Teams meetings gets the most from Decisions, since it records each vote where the meeting already takes place. A team that settles everything in Slack threads can start with Simple Poll or Polly. A team spread across time zones needs asynchronous proposals with a deadline, which Loomio, Rolebase, GlassFrog and Talkspirit all offer. ### What will it cost at your size? For a team of 20, Loomio Starter costs $399 a year, about $33 a month, since one group covers 30 members. Above 30, Loomio moves to Pro at $999 a year. Simple Poll Premium costs $49 a month for the workspace. Rolebase costs €100 a month and Nestr Starter $120 on annual billing. GlassFrog costs $140 a month before its add-ons, Decisions Basic €160 with voting, and Chooseday Team $160. Polly charges by creators and responses rather than by member. Talkspirit gives a price after a demo. Each vendor bills in its own currency, so the exchange rate can reverse the order of two close amounts. The price of Rolebase, Nestr, GlassFrog and Talkspirit also covers the roles, the meetings and the org chart, which Loomio leaves to other tools. ### Can you leave with your data? Loomio and Rolebase publish their code, under AGPL-3.0 and MIT, so you can host them yourself if the vendor changes course. For the others, ask for the export formats during the trial or the demo. If you are weighing Loomio against Rolebase in particular, we compared [the alternatives to Loomio](/en/blog/alternative-loomio) in more detail. [Self-management software](/en/blog/top-self-management-software) handles roles and meetings as well as decisions. ## Frequently asked questions ### What is collaborative decision-making software? Collaborative decision-making software lets a group reach a decision together and keeps a record of it. It usually covers a proposal, a discussion, a vote by consent, consensus or majority, and a log of the outcome. Some tools stop at a poll, while governance platforms such as Rolebase or GlassFrog also update the roles a decision concerns. It differs from a decision-analysis tool, which helps one person weigh options against criteria. ### What is the best tool for group decision-making? Loomio offers the most ways to decide, with consent, consensus, advice, scores, ranked choice and dot votes, all asynchronous. Rolebase suits teams that want each decision tied to a role and applied to the org chart. Decisions suits organisations that vote during Microsoft Teams meetings, and Simple Poll or Polly suit quick choices in Slack. Pick the kind of tool first. A poll app cannot run an objection round. A governance platform, on the other hand, is more than a team needs to choose a venue. ### Is there a free tool for team decisions? Several tools have a free plan with no time limit. Rolebase covers 5 active members with proposals, polls and every other feature. GlassFrog covers 10 users with Holacracy governance. Decisions records decisions in a log at no cost, but keeps voting for its paid plans. Chooseday allows 5 active decisions at a time, Simple Poll 100 responses a month and Polly 25. Loomio and Nestr have no free plan for group decisions. Loomio offers a 14-day trial and Nestr a 17-day trial. ### What is the difference between consent and consensus in these tools? Consensus asks whether everyone agrees. Consent asks whether anyone has a reasoned objection, so a proposal passes when nobody sees a risk that blocks it, even if some would have chosen differently. Loomio offers a template for each. Rolebase offers consent, plus unanimity as the mode closest to consensus. GlassFrog applies the Holacracy version of consent, where the facilitator tests each objection before it counts. ### Can we just use Slack or Teams polls to decide? For choices where any option works, yes. Simple Poll and Polly settle a lunch venue or a meeting slot in a minute. For decisions someone could object to, a poll falls short, because it counts preferences without asking whether an option would cause harm. The result also stays in the chat, where it is hard to find three months later. ### Is there open source decision-making software? Loomio is open source under AGPL-3.0 and Rolebase under MIT, so you can host both on your own servers. Fractale and Parabol also publish their code under AGPL-3.0, though Fractale has not shipped voting yet and Parabol focuses on retrospectives. For public consultations with citizens, Decidim is open source too. ### What is the 10-10-10 rule for decisions? The 10-10-10 rule asks how you will feel about a decision in 10 minutes, 10 months and 10 years. The business journalist Suzy Welch described it in a 2009 book. It helps one person step back from a choice made under pressure. A team can use the same question during the discussion round of a proposal, before anyone votes. ## Where to start Start from the decision your team keeps putting off. If it needs objections heard, choose a proposal tool. If it needs a quick count, choose a poll. If it changes who does what, choose a tool that holds your roles. Most teams need a proposal tool and use polls on the side. Rolebase is [free for 5 active members](/en/pricing) with every feature, while the rest of your organisation appears in the org chart at no cost. Try a first proposal there on a real change to a role, and see whether a decision applied to the org chart changes what happens after the vote. Try Rolebase for free Clarify roles, run efficient meetings, and make better decisions as a team. [Book a demo](/en/contact) [Create an organization](/signup) ## Continue reading [![Consent Decision Making: How the Process Works](/.netlify/images?url=_astro%2Fthumbnail.By1HmfTY.jpg&w=1376&h=768&dpl=6ada2d9cd747fc6aa8d245ab) May 18, 2025 ## Consent Decision Making: How the Process Works Where the method comes from, how a consent round runs, what makes an objection valid, and the decisions it handles badly. ](/en/blog/consent-decision)[![Best Self-Management Software in 2026: 8 Tools Compared](/.netlify/images?url=_astro%2Fthumbnail.CPMdd91e.jpg&w=1200&h=630&dpl=6ada2d9cd747fc6aa8d245ab) September 24, 2026 ## Best Self-Management Software in 2026: 8 Tools Compared We compared eight tools for holacracy, sociocracy and self-managing teams on roles, meetings, decisions and the prices they showed on 24 September 2026. ](/en/blog/top-self-management-software)[![Best Loomio Alternative for Governance and Meetings](/.netlify/images?url=_astro%2Floomio-homepage.Dw54CL6Q.png&w=1200&h=783&dpl=6ada2d9cd747fc6aa8d245ab) March 28, 2026 ## Best Loomio Alternative for Governance and Meetings Discover how Rolebase combines structured decision-making with visual org charts and meeting management for self-governed teams. ](/en/blog/alternative-loomio)